Project Scoping and Planning in Melbourne

Separate goals, constraints and assumptions

Begin with the result you want and rank the requirements that matter most. Note what is essential, what is flexible and what is only an initial idea. Then record known constraints such as room dimensions, access, existing services, occupancy, timing preferences and items that need to remain.

Keep confirmed facts separate from assumptions. For example, mark a dimension as approximate until measured, a finish as a reference rather than a final selection, and an approval question as unresolved until confirmed by the appropriate professional or authority.

Build a decision and information list

• Plans, photos, measurements and property reports already available.
• People who will approve the layout, budget and finish selections.
• Appliances, fixtures, materials or other products that affect dimensions.
• Questions about structure, approvals, services or hazardous materials.
• Budget context and the items that should be included or priced separately.
• Preferred dates, dependencies and any periods when the property is unavailable.

Ask for scope before asking for a single number

Request a written description of the work, deliverables, assumptions, exclusions, allowances, responsibilities and next decisions. Ask whether site inspection, design, documentation, approvals, supply, installation and trade coordination are included or separate. If two proposals use different assumptions, clarify the differences before comparing totals.

Keep changes traceable

Store the approved scope, drawings, selections, approvals and correspondence together. When a requirement changes, ask for the cost, timing and scope impact in writing before authorising the change. This record helps all parties work from the same current brief.